In order to reduce the risks associated with COVID-19, Salem Academy and College will require that all students who live on campus and/or participate in in-person classes, studies, or activities be fully vaccinated for COVID-19 before their return to campus for the start of fall semester/term 2021. Students for whom a medical or religious exemption applies may seek exception to the COVID-19 vaccine requirement. Students who are exempt from or receive an extension to complete the COVID-19 vaccine requirement will be required to participate in ongoing COVID-19 surveillance testing and other public health measures described in the following COVID-19 FAQ and Guidelines.
In reaching this decision, Salem Academy and College has carefully considered the guidance of public health authorities and other health agencies, as well as the decisions made by other colleges, universities, and schools to require COVID-19 vaccination. Residential schools and college campuses are among the most vulnerable settings for COVID-19 due to congregate living, social activities, and other factors. With the protections afforded by the COVID-19 vaccine, we can look forward to resuming many campus activities that took place pre-pandemic and providing students with a safer living and learning environment that substantially minimizes the significant disruptions, illness, and challenges posed by COVID-19.
Please fully review the following COVID-19 Vaccine FAQ and Guidelines for additional information about this requirement and the process for submitting your immunization record or exemption form.
Who is eligible for the COVID-19 vaccine?
Everyone 12 years of age and older is now eligible to receive the COVID-19 vaccine.
Why is it important to receive the COVID-19 vaccine?
COVID-19 is a serious and very easily communicable disease that has killed approximately 600,000 people in the United States. Research has shown that the COVID-19 vaccine is effective at preventing the COVID-19 disease, especially severe illness and death. The vaccine also reduces the risk of persons spreading the COVID-19 virus.
What are the different types of COVID-19 vaccines that meet the Salem Academy and College vaccine requirement?
For purposes of meeting the vaccine requirement, Salem Academy and College will accept COVID-19 vaccines authorized for emergency use by the United States Food and Drug Administration (FDA) and/or the World Health Organization (WHO).
Where can I get the COVID-19 vaccine?
To find a vaccine provider nearest you, you may visit vaccines.gov, text your zip code to 438829, or call 1-800-232-0233.
Vaccine providers local to the Salem Academy and College campus include:
Forsyth County Department of Public Health | (336) 582-0800
799 N Highland Ave Winston-Salem,NC 27101
CVS Pharmacy | (336) 722-2792
589 N Martin Luther King Jr Drive Winston-Salem, NC 27101
CVS Pharmacy | (336) 722-7194
201 W 4th Street Winston-Salem, NC 27101
How are the vaccines administered?
The COVID-19 vaccine is an intramuscular injection(s) given by a healthcare provider.
In the United States, the FDA-authorized Pfizer and Moderna vaccines are given in a two-dose series a certain number of weeks apart, and the FDA-authorized Johnson & Johnson / Janssen vaccine is a single dose injection.
Are there side effects with the COVID-19 vaccine?
Side effects from COVID-19 vaccines are normal signs that your body is building protection. Some people have no side effects. For people who have experienced side effects, the most common include soreness or swelling at the injection site and mild flu-like symptoms that can last 1-3 days, including fever, chills, muscle pain, tiredness, nausea and headache.
Is there any cost to get the vaccine?
The COVID-19 vaccine is given free of charge to all persons living in the United States, regardless of immigration status.
When will I be considered *fully vaccinated* against COVID-19?
According to the Centers for Disease Control and Prevention, persons are considered to be fully vaccinated two weeks after their second dose of a two-dose series COVID-19 vaccine (such as the Pfizer or Moderna vaccines), or two weeks after receiving a single dose vaccine (such as the Johnson & Johnson / Janssen vaccine).
How do I provide proof of vaccination to Salem Academy and College?
New for 2021, Salem College has partnered with Magnus Health to allow for receipt of students’ immunization records and health forms. Students will receive an introductory email from Magnus Health to create a password for their account and to upload their records.
Students must provide proof of COVID-19 vaccination by uploading a clear copy of their COVID-19 vaccination record to the Magnus Health Portal for review by Salem Health Services. Vaccination documentation must include your name, the vaccine you received, and the date(s) you received it.
Anyone found to have submitted a false or counterfeit immunization record will be subject to disciplinary action. As a community of honor, Salem Academy and College expects students to show respect for their campus members by maintaining integrity and honesty, and this includes compliance with COVID-19 related requirements that are designed to promote the health and wellbeing of the Salem community.
Instructions for How to Upload COVID-19 Immunization Records to Magnus Portal
If I have been diagnosed with COVID-19 in the past, do I still need to be vaccinated?
Yes, research has shown that immunity from the COVID-19 vaccine is more effective than the natural immunity achieved from contracting the COVID-19 disease.
Students who have been diagnosed with COVID-19 within the last 3 months are encouraged to speak with a healthcare professional before receiving the COVID-19 vaccine to determine the appropriate timing.
What if I enroll after the August 1, 2021 due date for submitting proof of compliance with the COVID-19 vaccine requirement?
Students who are admitted after August 1, 2021 should promptly submit their proof of vaccination (or exemption request or extension request) following admission. Salem will review and accept documentation for newly admitted students after the August 1 deadline. Newly admitted students will receive a welcome message from Magnus for this purpose.
What if I cannot be vaccinated for medical or religious reasons?
Students who need to seek an exemption for medical or religious reasons may do so pursuant to the following process:
Medical Exemption: Students with documented medical contraindications to COVID-19 vaccines as specified by the Centers for Disease Control and Prevention or a qualifying disability may submit exemption request documentation. This would include situations such as a history of severe, life threatening allergies to vaccines or any ingredient in the vaccine documented by a medical provider. Students requesting a medical exemption must have their medical provider complete the Salem COVID-19 Vaccine Exemption Form.
Religious Exemption: If the bona fide religious beliefs of a student (or the parent/ guardian if under age 18) are contrary to the COVID-19 immunization requirement, the student may seek an exemption to the requirement through the submission of a written statement of their bona fide religious beliefs and opposition to the immunization requirement. Students requesting a religious exemption must complete the COVID-19 Vaccine Exemption Form.
All exemption requests are subject to review and approval by Salem Academy and College and may require additional specialty evaluation as part of that process.
Completed COVID-19 Vaccine Exemption Forms and any supporting documentation must be uploaded to the Magnus Health Portal for review by Salem Health Services.
Instructions for How to Upload COVID-19 Immunization Records to Magnus Portal
What if I cannot obtain the COVID-19 vaccine(s) prior to arriving on campus?
Students who are unable to access the COVID-19 vaccine and/or timely complete the COVID-19 vaccine series prior to their arrival on campus may seek a grace period to comply with the COVID-19 vaccination requirement if they meet the following criteria:
Students who have been unable to access any doses of an approved COVID-19 vaccine will be required to provide documentation of receiving at least one dose within 15 days of the start of classes (by September 9, 2021). Students who seek and are approved for an extension must subsequently complete the COVID-19 vaccine series (applicable for two-dose vaccines) and become fully vaccinated within the medically recommended period to comply with this policy.
Students who provide documentation of having started a COVID-19 vaccine series, but for whom the medically recommended date of subsequent dose is after their arrival to campus for move-in or the start of classes on August 25, 2021, whichever is sooner, will be permitted to access campus pending their timely completion of the COVID-19 vaccine series. Students who seek and are approved for an extension must complete the COVID-19 vaccine series (applicable for two-dose vaccines) and become fully vaccinated within the medically recommended period to comply with this policy.
Students who need to seek an extension for these reasons must complete the COVID-19 Vaccine Extension Request Form and submit it to email@example.com, by August 1, 2021.
All requests for extension are subject to review and approval by Salem Academy and College. After submission of the COVID-19 Extension Request Form, the student will be contacted by Salem Health Services to coordinate plans related to their extension request and additional information may be requested by Salem. Students who are granted an extension will be permitted to move-in and participate in in-person classes and activities subject to their completion of the COVID-19 vaccine requirement under these guidelines. If a student does not demonstrate compliance by the end of the grace period, the student will be directed to leave campus (see FAQ Guideline 15).
Residential students who present to campus partially vaccinated or unvaccinated must present a negative COVID-19 test at move-in. This test must be obtained no more than 72 prior to moving in on campus.
What additional public health measures will apply for students who are exempt from or receive an extension to complete the COVID-19 vaccine requirement?
COVID-19 Surveillance Testing
In an effort to mitigate the spread of COVID-19, students who are not fully vaccinated against COVID-19 are required to complete weekly COVID-19 surveillance testing. This requirement applies to unvaccinated and partially vaccinated residents and/or students who participate in any in-person classes, studies, or activities.
COVID-19 surveillance testing will be facilitated on-campus by partner provider Novant Health in collaboration with Salem Health Services. Surveillance testing will be provided at no cost to students at this time. Test results will be provided through the secured Novant Health MyChart portal, and students will receive instructions for setting up their MyChart account. Health Services will assign students a day and time during the week to complete their COVID-19 surveillance testing during testing hours of operation.
Students who are unable to be tested on-campus due to scheduling conflicts or other commitments are required to have a COVID-19 test conducted weekly by a community provider. In this situation, all weekly test results must be submitted to Health Services by Friday of each week. Students who receive COVID-19 surveillance tests off campus should contact Health Services for instructions on submitting COVID-19 test results.
For early arrival residential students reporting to campus before August 16, 2021, COVID-19 surveillance testing will begin the week of August 23, 2021. For all other students, COVID-19 surveillance testing will begin the week of August 30, 2021.
Students who test positive for COVID-19 during the surveillance testing process will be required to self-isolate and follow the Salem Ready, Salem Strong Quarantine and Isolation policy and protocols.
Daily COVID-19 Health Screening Application
Students who are unvaccinated are required to complete a daily screening application assigned by Health Services to monitor for COVID-19 symptoms, illness, or exposure. Upon completion of the application each day, students will receive a message indicating whether or not they are cleared to enter campus. Students who are not cleared to enter campus should promptly notify Health Services by calling 336-721-2713 during operating hours or the COVID-19 Response Team any time by calling 743-444-5133 (Academy) or 336-575-3887 (College) and self-isolate at home or in their residence hall room pending further direction. Students must complete this screening tool every day before reporting to campus (commuters) or leaving their residence hall room (residents).
Negative Test at Move-In
Unvaccinated residential students are required to present a negative COVID-19 test to Health Services at move-in. The COVID-19 test must be obtained no earlier than 72 hours prior to students’ scheduled move-in date. Students who test positive for COVID-19 must contact Residence Life to schedule an alternative move-in date and not enter campus until cleared by Health Services.
The health and safety of our campus and ability to operate in-person during the COVID-19 pandemic require that campus members commit to our Salem Ready, Salem Strong policies and protocols. Compliance with these special public health measures is a condition of students’ participation in on-campus housing, classes, and activities. Students who fail to comply will not be permitted to reside in on-campus housing or participate in in-person classes, studies, or activities and may be subject to disciplinary action.
What benefit comes from receiving the COVID-19 vaccine?
Currently available COVID-19 vaccines are safe and effective, and studies have shown they prevent severe illness and death from the virus.
In accordance with public health guidelines, fully vaccinated students will be eligible for these additional benefits:
- Students who have received the COVID-19 vaccine DO NOT have to quarantine if exposed to the COVID-19 virus, as long as they do not develop symptoms consistent with COVID-19.
- Fully vaccinated students will be EXEMPT from completing the daily self-assessment screening tool, as long as campus remains in the Green Operating Level (Minimal Presence of COVID-19 on Campus).
- Athletes who are fully vaccinated will be EXEMPT from ongoing COVID-19 surveillance testing as permitted by NCAA guidelines.
- Athletes who are fully vaccinated will be EXEMPT from quarantine requirements if exposed to another teammate or opponent who becomes infected with COVID-19, as long as they do not develop symptoms consistent with COVID-19.
- Residential students who are fully vaccinated at re-entry and have submitted the required documentation will be EXEMPT from the requirement to present a negative COVID-19 test at move-in.
What happens if I do not comply with the COVID-19 vaccine policy?
Students who fail to comply with the COVID-19 vaccine requirement (and do not have an approved exemption or extension) will not be permitted to reside in campus housing or participate in in-person classes, studies, or activities until they satisfactorily comply. In this situation, students will be withdrawn from in-person classes. Pro-rata refunds of tuition, room, board, and other charges will not be given to students for the period of time when the student was not permitted to reside in campus housing or attend in-person classes, studies, and activities due to non-compliance with the COVID-19 vaccine requirement. Students who officially withdraw will be given refunds in accordance with the applicable Refund Policy.