Salem Academy and College, the oldest continuously operating educational institution for girls and women in the country by its founding date of 1772, invites applications for: Area Coordinator – Academy and College. This position will be responsible for creating a sense of community within the Academy and College residence halls and among the campus community by valuing, supporting, challenging, and empowering students to grow and develop personally and through their relationships with others in accordance with the Salem Academy & College mission.
Essential Duties and Responsibilities Include but are Not Limited to the Following
Joint Academy & College - Essential Duties and Responsibilities
I. Administrative Responsibilities
- Be on campus in the Academy building most evenings in rotation with other live on Academy Residential staff AND for any “all staff” weekend as designated by administration
- Participate in on-call rotation for emergency incident response for the entire campus including College (Residential, commuter & Fleer) and Academy student populations
- Support and follow the intent of the rules as outlined in the Salem Academy & College Student Handbooks and Honor Codes.
- Communicate regularly with the Academy Area Director and Academy Director of Student Life & Retention regarding student behavior, academic or social issues, maintenance needs, or other observations or concerns.
- Attending weekly staff meeting(s)
- College Residential Life (1 x week);
- Academy Residential Life (1 x week)
- Student Affairs as needed
- Regularly assess effectiveness of programs hosted by the department
- Participate in student leader recruitment and selection process in the Spring
- Prepare anticipated report on goals and end-of-year report on goals achieved by the department
- Assist with recruitment efforts such as admissions events, convocations, and special events, as needed
- As needed, attend, and serve on the COVID task force and response team.
II. Fall and Spring Opening/Closing and Breaks
- Prepare halls for opening at beginning of year including creating move-in packets
- Track students on campus over breaks and extended stays
- Ensure halls are empty at designated times
- Perform building walkthroughs once a week and during opening/closing/breaks
- Assist with preparing end-of-semester billing information for closing fines
- Assist with tracking keys and conduct end-of-year key audits
III. Developmental and Educational Programming
- Assist with training to paraprofessional staff around diversity, inclusion, and social justice
- Provide staff training around topics related to leadership, development, and pertinent student life issues
- Assist with the coordination of educational programs in the residence halls and across the campus community in support of the mission of the Academy & College
- Serve in programming and committee work as assigned by the Academy and College administration
- Work closely with the Academy Area Director and student event/affairs staff to develop a residential curriculum of annual programs that complements the learning outcomes goals in the academic curriculum and addresses the student’s basic developmental needs by population
Student Life Responsibilities
- Maintain a high level of student contact, availability, and support
- Support involvement in student life and assistance with community development
- Ensure the safety and well-being of all students in the school.
- Commitment to all students and their personal growth
- Communicate regularly with students and parents regarding housing and personal issues
- Manage interpersonal student issues
- Provide conflict mediation and informal counseling for student issues
- Refer to professional staff and campus resources as necessary
- Mediate issues related to roommate agreements
- Consistently and effectively address and work to resolve inappropriate behavior by residents and guests of Academy and College students
Academy - Essential Duties and Responsibilities
I. Supervision Responsibilities
- Live on-campus in the Academy residential hall while the campus is open and operating in-person.
- Maintain the Hall Coordinator’s own living spaces, both indoors and out, in an orderly fashion.
- Act as in loco parentis to the students in the dorm by “parenting” the students in social, emotional, and physical areas of their lives.
- Serve as role model and mentor by demonstrating personal responsibility and professionalism.
- Encourage cleanliness in the dormitory, including the lounge, kitchen, bathrooms and bedrooms, and perform frequent room checks.
- Spend time with residential students to build relationships.
- Supervision of hall prefects.
- Supervision of students on assigned floor
- Know the whereabouts of the students in your care.
- Monitor stress levels, sleep habits, homesickness and other student concerns, spending informal time with the students.
- Checking-in students by 10 pm, Sunday through Thursday.
- Late night supervision of the entire residential hall at least 1 time per week.
- Conflict mediation with roommates and or hall residents.
- As needed - Chaperoning student activities and events including but not limited to: day trips, overnight trips, dances, and Senior Fest.
- Assist in providing transportation to appointments, airports, activities, church, etc.
- As needed, Proctoring of evening study hall, one night each week.
- Enforce consequences that students receive in other areas of the school program.
II. Administrative Responsibilities
- Work in Front Office Desk office during business hours, providing professional office management assistance and administrative support for Student Affairs programs and services such as supporting students’ basic needs.
- Housing Assignments
- Assist the Academy Area Director with the room selection process.
- Manage room changes according to the mediation process.
- Maintain and update records of changes in room and residency status.
- Communicate housing updates weekly to the Academy Area Director.
- Front Desk supervision in evenings and on weekends
- Attention to sign-in/ sign-out procedures.
- Sign-in/sign-out key for Babcock kitchen.
- Visitors and dates sign-in /sign-out.
- Monitor phone and relay messages.
- Assess emergencies.
- Communicate with on-call and weekend duty staff.
- Assist with meal check in during weekdays or weekends as assigned.
- Attend weekly “one-on-one” supervisory meetings with the Academy Area Director and as needed, College Director of Residential Life, Commuter Engagement, and Retention.
- Collaborate with prefect in planning at least one hall activity per month and one bulletin board per quarter based on the suggested theme.
- Assist with back-up duty.
College - Essential Duties and Responsibilities
I. Administrative Responsibilities
- As needed, serve as a member of the Early Alert team to identify, track, and develop plans for support for student academic persistence.
- As needed, attend Student Affairs divisional staff meetings for the Academy and the College.
- Liaison with Physical Plant for decisions related to maintenance in residential facilities.
- Liaison with Public Safety for residential safety and security-related issues and student programming.
- Liaison with College to support collaborative Residence Life functions and events and provide additional residential life support services.
II. Student Conduct Responsibilities
- Adjudicate minor level student conduct administrative hearings.
- Craft hearing letters and sanction letters as appropriate for College needs.
- Maintain accurate records of student conduct files.
Other Duties as Assigned
- Other duties as assigned by the Academy or College administration.
- Bachelor’s degree and previous experience working in Residence Life required.
- Ability to work non-traditional hours including evenings and weekends as needed.
- Commitment to work effectively and collaboratively with individuals of all backgrounds to promote equity and diversity, to foster inclusion, and to effect positive change.
- Commitment and desire to support institutional mission, vision, values, and strategic directions.
- Ability to build and maintain relationships fostering an environment of mutual respect, understanding, and trust.
- Demonstrated mentoring and coaching skills and an ability to foster teamwork.
- Exceptional written and oral communication and presentation skills with the ability. to deliver information in a clear, concise, and professional manner.
- Excellent computer skills and experience with use of student information systems.
- Valid Driver’s License; ability to drive at night.
To apply, please send a letter of interest addressing your qualifications for the position along with a resume to firstname.lastname@example.org. The letter of interest may be addressed to the “Search Committee.” The review of applications will begin immediately and will be ongoing until the position is filled.
Salem Academy and College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.