Salem College, a liberal arts college for women in Winston-Salem, NC, announces an opening for the Administrative Assistant for the Department of Teacher Education and Graduate Studies in Education. The Administrative Assistant will be responsible for the day-to-day activities of the EDUC office, managing the admissions processes for undergraduate and graduate education programs and serving as registrar for Graduate Studies in Education.
Salem College is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law.
This is a full-time, benefits-eligible position that reports to the Director of Teacher Education and Graduate Studies in Education.
Manage the day-to-day activities of the EDUC office
Provide administrative support to the Director of Teacher Education and Graduate Studies in Education to the education programs
Assist with management of the EDUC budget
Supervise work study students
Order departmental supplies and equipment
Manage admissions processes for undergraduate and graduate education programs
Respond to inquiries from prospective students
Process graduate and undergraduate teacher education applications and communicate with prospective students throughout the application process
Send information to new graduate students regarding email/Salem accounts and other pertinent information about Salem’s technology
Compile weekly reports of graduate admissions, enrollment, and inquiry to be sent to designated offices on campus
Serve as registrar for Graduate Studies in Education
Set up data records in the student information system, register students, and manage drop/add process
Manage print and digital academic records for undergraduate and graduate education students
Monitor score reports as received from licensure testing services
Manage the college’s student data base for the North Carolina Department of Public Instruction
Collect and organize assessment data for undergraduate and graduate education programs
Monitor and edit Title II list of students Salem education programs
Compile list graduates for Graduate Studies in Education and compare with Registrar’s list of graduates
Assist in the preparation of all required reports
Prepare annual reports for the North Carolina Department of Public Instruction and U.S Federal Government Title II Institution and Program Report Card reporting system
Submit weekly admissions and enrollment reports as described above
Assist with North Carolina educator licensure process
Assist with graduate student Commencement activities
Serve as a liaison with other departments on campus, in particular the office of the Dean of the College, Information Technology, Financial Aid, Business Office, and Registrar’s Office
Participate in regularly scheduled Data Team meetings to maintain current information and discuss data entry procedures
Maintain meeting minutes and documentation for the Department of Teacher Education and Graduate Studies and for the Graduate Education Council
Other duties as assigned
Strong interpersonal skills and excellent verbal and written communication skills
Full proficiency with Microsoft Excel and Word and the ability to adapt to new software systems
Strong organizational skills with the ability to prioritize, organize and execute multiple tasks
Salary for the position will be commensurate with education and experience. Salem Academy and College also offers various health plan options, tuition waivers, generous paid time off, access to academic, arts, and athletic programming on campus, and the ability to work in a diverse educational setting on a historic property.
The position is available immediately and will remain open until filled.
To apply, please send a letter of interest addressing your qualifications for the position, a resume, and the contact information for two professional references to Sheryl Long, Director of Teacher Education & Graduate Studies in Education, at email@example.com. The review of applications begins immediately.