To meet the needs of our diverse clientele, the Student Center makes every effort to maximize facility usage. Salem College student organizations receive priority in the reservation process. However, College departments are strongly encouraged to utilize Student Center facilities and take advantage of its services, as space is available.
The following accommodations are available for reservation:
Meeting Rooms may be requested individually or as a whole. Three individual seminar rooms will accommodate groups of up to 16 people each and have projection capabilities. The meeting rooms are equipped with moving partition walls, which, when fully opened, allow for one multi-purpose room seating 50 people.
To reserve a space within the Student Center please contact email@example.com at least two weeks prior to event date with desired event space, event date and time, and anticipated number of event guests.
At least one week prior to any scheduled event, please contact the appropriate campus departments for event needs. All set up and furniture requests including fire pit and fireplace usage may be sent to firstname.lastname@example.org. All catering needs may be sent to email@example.com. Parking assistance and laptop rental may be requested at firstname.lastname@example.org.
Priority for Reservations for Student Center Events and Programs
- Student Organization – any event planned and executed by a student organization that is officially recognized by the College.
- College Department/Faculty - any campus department or faculty member affiliated with Salem College.
- Co-Sponsored Event - any joint programming venture with a recognized student organization or College department and non-affiliated entity. This collaborative event must be consistent with the mission and goals of the sponsoring organization or department. The College representative must serve as the exclusive contact and must actively participate in the event by assuming responsibility for all reservation arrangements and charges associated with the event. All charges related to a co-sponsored event will be processed through a College account.
- Non-Affiliated Events - any event conducted by a group, organization, corporation or individual with no official connection to Salem College, or an event conducted by a member of the campus community for personal use. Non-affiliated groups wishing to rent facilities will be handled on a case-by-case basis. Student Center space may not be used by unaffiliated groups for merchandising activities without approval from the Director of Student Activities. Recognized student organizations may sponsor fundraisers and information tables in the Student Center with prior approval from the Director of Student Activities.
In rare instances, confirmed reservations may be changed or cancelled if they are found to conflict in the best interest of the Student Center and/or the College. These instances will be infrequent, and the Student Center staff will work with the organization or department to provide alternate space.
Audiovisual equipment may be requested at the time of reservation. The use of additional audiovisual equipment in any of the available spaces within the Student Center requires advance approval from the Student Activities staff. Available equipment for reservations includes podium, microphones, HDMI cables, and projector.
The Student Center staff reserves the right to deny space usage for a group or event if it is programmatically or operationally difficult to accommodate. Reservation requests may also be denied if the organization or event is in conflict with College policies or regulations.
All decorations must be approved by the Director of Student Activities in advance, and preferably at the time of the reservation. No tape, staples, tacks, nails, pins or hooks may be used to secure materials to walls, windows, ceilings, columns, doors, doorframes, staging, curtains or draperies, or other surfaces. Clients may not use glitter or confetti. Candles and open-flame devices may not be used. Live or cut greenery for decorating purposes is prohibited. All decorations and materials must be removed by the sponsoring organization immediately following the event; failure to do so will result in the items being discarded. Client will be billed for any damage to surfaces and/or any excessive cleaning requirements. All organizations are required to return the room to its original condition before departing. The space should be free and clear of all trash, debris, balloons and other decorative materials. If the Student Center staff removes decorations and/or provides additional cleaning, charges will be assessed according to the labor and materials required. Any space requiring additional clean-up or special attention for cleaning purposes will be charged a flat rate of $50 per space in addition to any direct labor costs associated with cleaning of the space. Any costs associated with excessive damage to the meeting space or furniture in that space will be charged directly to the group.
Reserved space may not exceed occupancy capacity as determined by the City of Winston-Salem Planning and enforced by the Fire Marshall. Events that exceed specified capacity will be canceled.