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Sanctioning & Appeal Process

Sanctions for Honor Code Infractions

The College deems serious any violation of the Honor Code. The role of the Honor Council in hearing cases and determining sanctions is intended to be educational in nature, not punitive. The Council may encourage students to seek additional support through academic support services on campus. The terms of the sanction will be determined by the Council in accordance with precedent set by previous cases and the seriousness of the violation. Regardless of the decision of the Honor Council, assignment of a grade for academic work in question is left completely to the discretion of the faculty member.

The Council may recommend one of the following sanctions:

  • Warning: This sanction is given when a student is responsible for a violation that does not warrant severe action. When a student acknowledges responsibility or is found responsible by the Council, a warning is put on the student’s judicial record in the dean of students office until graduation. The Council advises the student to learn from this experience as she reflects on the importance of her behavior and its impact on the Salem College community.
  • Probation: This sanction is given when a student is responsible for a violation that is of a serious nature. It is stressed to a student that this is a time for reflection and contemplation about what she has done and what it means to live and abide by the Honor Tradition. Probation may entail a loss of social privileges for the length of probation and/or educational assignments and a punishment to fit the violation based on the decision of the Council. Loss of social privileges will include all College sponsored social events, such as events sponsored by SGA and CAB, and visitation privileges. Probation may entail revocation of the privilege to take self-scheduled exams. Students who lose this privilege must contact either the dean of students or the dean of the college to make arrangements to have their exams proctored in one of these administrative offices. When a student is a repeat violator of the Honor Tradition, this sanction may be given to insure that the student understands the importance of the Honor Tradition and the vital role it plays in Salem’s community. If a student is found responsible for a violation by the Honor Council or Judicial Council while on probation, this additional offense may activate a sanction of suspension. The sanction of probation remains on a student’s judicial record in the dean of students office until graduation.
  • Suspension-Held-in-Abeyance: This sanction is given when a student is found responsible for a violation of a very serious nature but who, in the Council’s judgment, should be allowed to continue her coursework at Salem. A sanction of Suspension-Held-in-Abeyance will entail a loss of social privileges for the length of the sanction, as well as appropriate educational assignments and/or a punishment to fit the violation based on the decision of the Council. Loss of social privileges will include all College-sponsored social events, such as events sponsored by SGA and CAB, and visitation privileges. A student who is on Suspension-Held-in-Abeyance is not eligible for membership in any campus clubs or organizations, nor may she participate in the intercollegiate athletics program. A student who is on suspension-held-in-abeyance will lose the privilege to take self-scheduled exams and must contact either the dean of students or the dean of the college to make arrangements to have their exams proctored in one of these administrative offices. If the student is found responsible for any other violation by the Honor Council or Judicial Council while on Suspension-Held-in-Abeyance, this violation may activate a sanction of suspension or expulsion, and the student will be required to leave campus within 24 hours unless she appeals the decision (see “Suspension”). Suspension-Held-in-Abeyance stays on a student’s judicial record in the dean of students office until the student graduates.
  • Suspension: This sanction is given when the student is found responsible for a violation of an extremely serious nature. The student must leave campus within 24 hours unless she decides to appeal the decision. A student who chooses to appeal shall continue attending classes during the appeal process. Continued class attendance, however, shall have no effect upon the outcome of the appeal. Once the sanction has been served, the student is free to return to Salem. Suspension remains on the student’s judicial record in the dean of students office for two years after graduation.
  • Expulsion: This sanction is given when a student is found responsible for a violation that is of the most severe nature. This sanction is given when the Council feels that the student grossly neglected the importance of the Honor Tradition. This may include such violations as being a repeat violator of the Honor Tradition. The student must leave campus within 24 hours unless she appeals the decision. A student who chooses to appeal shall continue attending classes during the appeal process. Continued class attendance, however, shall have no effect upon the outcome of the appeal. A student who receives the sanction of expulsion may not return to Salem’s campus for any reason, including alumnae events. The sanction remains on the student’s judicial record in the dean of students office.

Sanctions for College Policy, Social Responsibility and Residence Life Policy Infractions

The College deems serious any violations of College policy, social responsibility and residence life policies. When a violation has been committed, the assigned sanction(s) is intended to be educational in nature, not punitive. Failure of a student to fulfill her sanction by the date specified will result in an automatic reappearance before a judicial body.

One or more of the following sanctions may be deemed appropriate, depending on the nature and severity of the violation, and whether the student is a repeat violator of community standards:

  • Fines: Usually associated with violations of policies such as parking, pets and official residence hall closing times.
  • Restitution: Payment assessed for damages to property or related to special cleaning or other services.
  • Relocation of residence: The student may be sanctioned to relocate from her current residence hall room to another room in the same building or to another part of campus. This sanction is given primarily in cases that involve disrespect for the community in which the student resides. Relocation arrangements will be made specifically with the Assistant dean of students.
  • Loss of Social Privileges: The purpose of this sanction is to provide the student with time for reflection on the responsibility related to enjoying the privilege of attending social events and having visitors in the future prior to this privilege being restored. For a designated period of time, the student may not attend any College-sponsored social events, such as events sponsored by SGA or the Campus Activities Board (CAB). The student loses all visitation privileges. Specific questions about which events are prohibited will be addressed by the Assistant dean of students in conjunction with the Judicial Council chair.
  • Loss of Visitation: For a designated period of time, the student may not have any guests on Salem College property or at Salem-sponsored off-campus events.
  • Community Service: A set number of hours of service to the community, either assisting grounds, housekeeping, public safety, dining services or another office on campus may be assigned by the Council. The student must call the physical plant or other office as appropriate to speak with the supervisor in charge of that area. Upon completion of the service commitment, the student must have the supervisor sign the Verification of Community Service form, and the student must return the signed form to the Judicial Council secretary by the due date. If the chair is not notified and/or the service not completed by the specified deadline, the student will receive further disciplinary action. Documentation will be put in the student’s judicial file acknowledging fulfillment of her sanction.
  • Mediation: Intervention designated by the Assistant dean of students for the purpose of bringing parties together to discuss and resolve issues of disagreement.
  • Substance Abuse Assessment: The Council may refer the student to the dean of students office for arranging a substance abuse assessment by a health professional, either on campus or in the local community.
  • Educational Sanctions: A student may be required to complete workshops or attend programs on campus or in the local community on topics related to the violation, such as alcohol awareness. Students may be required to write a reflection paper, make a presentation or complete a special project intended for learning from their behavior.
  • Warning: This sanction is given when a student is responsible for a violation that does not warrant severe action. When a student acknowledges responsibility or is found responsible by the Council, a warning is put on the student’s judicial record in the dean of students office until graduation. The Council advises the student to learn from this experience as she reflects on the importance of her behavior and its impact on the Salem College community.
  • Probation: This sanction is given when a student is responsible for a violation that is of a serious nature. It is stressed to a student that this is a time for reflection and contemplation about what she has done and what it means to live and abide by the Honor Tradition. Probation may entail a loss of social privileges for the length of probation and/or educational assignments and a punishment to fit the violation based on the decision of the Council. Loss of social privileges will include all College sponsored social events, such as events sponsored by SGA and CAB, and visitation privileges. Probation may entail revocation of the privilege to take self-scheduled exams. Students who lose this privilege must contact either the dean of students or the dean of the college to make arrangements to have their exams proctored in one of these administrative offices. When a student is a repeat violator of the Honor Tradition, this sanction may be given to insure that the student understands the importance of the Honor Tradition and the vital role it plays in Salem’s community. If a student is found responsible for a violation by the Honor Council or Judicial Council while on probation, this additional offense may activate a sanction of suspension. The sanction of probation remains on a student’s judicial record in the dean of students office until graduation.
  • Suspension-Held-in-Abeyance: This sanction is given when a student is found responsible for a violation of a very serious nature but who, in the Council’s judgment, should be allowed to continue her coursework at Salem. A sanction of Suspension-Held-in-Abeyance will entail a loss of social privileges for the length of the sanction, as well as appropriate educational assignments and/or a punishment to fit the violation based on the decision of the Council. Loss of social privileges will include all College-sponsored social events, such as events sponsored by SGA and CAB, and visitation privileges. A student who is on Suspension-Held-in-Abeyance is not eligible for membership in any campus clubs or organizations, nor may she participate in the intercollegiate athletics program. A student who is on suspension-held-in-abeyance will lose the privilege to take self-scheduled exams and must contact either the dean of students or the dean of the college to make arrangements to have their exams proctored in one of these administrative offices. If the student is found responsible for any other violation by the Honor Council or Judicial Council while on Suspension-Held-in-Abeyance, this violation may activate a sanction of suspension or expulsion, and the student will be required to leave campus within 24 hours unless she appeals the decision (see “Suspension”). Suspension-Held-in-Abeyance stays on a student’s judicial record in the dean of students office until the student graduates.
  • Suspension: This sanction is given when the student is found responsible for a violation of an extremely serious nature. The student must leave campus within 24 hours unless she decides to appeal the decision. A student who chooses to appeal shall continue attending classes during the appeal process. Continued class attendance, however, shall have no effect upon the outcome of the appeal. Once the sanction has been served, the student is free to return to Salem. Suspension remains on the student’s judicial record in the dean of students office for two years after graduation.
  • Expulsion: This sanction is given when a student is found responsible for a violation that is of the most severe nature. This sanction is given when the Council feels that the student grossly neglected the importance of the Honor Tradition. This may include such violations as being a repeat violator of the Honor Tradition. The student must leave campus within 24 hours unless she appeals the decision. A student who chooses to appeal shall continue attending classes during the appeal process. Continued class attendance, however, shall have no effect upon the outcome of the appeal. A student who receives the sanction of expulsion may not return to Salem’s campus for any reason, including alumnae events. The sanction remains on the student’s judicial record in the dean of students office.

Faculty Advisory Board

The Faculty Advisory Board (FAB) works at the request of the dean of students in an advisory capacity with the Legislative Board, Judicial Council, Honor Council and the Executive Board of the Student Government Association as they create and maintain campus standards. A member of the FAB must attend all Honor Council hearings and serve in an advisory capacity. The Board automatically convenes in the event that the Honor Council or Judicial Council issues a student a sanction of probation or higher. When cases arise related to other student government issues, the FAB shall meet at the request of the dean of students. The procedure for an FAB review of judicial decisions is as follows: FAB will meet with the Council chair and secretary and will hear the specifics of the case. FAB may request to meet with the accused. The accused may request to meet with FAB. If FAB does not concur with the sanction recommended by the Council, the chair of the Council will inform the Council and take another vote of the Council. If the Council and FAB cannot reach a mutual decision, the two bodies (FAB and the Council) must meet jointly to reach consensus with respect to the sanction.

Appeal Process for Judicial Cases

An accused student who feels that the Honor Council or Judicial Council violated her rights or that the decision (handling and/or sanction) reached was arbitrary shall have the right to appeal to the Appeal Board within 24 hours of receiving written notification of the sanction. 

Filing an Appeal:

The accused student must inform the chair of the Appeal Board (dean of the College) in writing concerning the basis on which the appeal is being made and the reasons why she deems her case worthy of hearing by the Appeal Board. The student must file this formal written appeal within 24 hours after the student receives written notification of the decision of the Honor Council or Judicial Council.

Convening the Appeal Board:

The chair of the Appeal Board will notify the Honor Council chair or Judicial Council chair regarding the basis for the appeal and will convene the Board. A formal review date will be set by the Board so that the complete process will not exceed seven days (from the time the chair receives the written appeal to the time of the hearing). When possible, a decision must be rendered no less than three days before Commencement. Guidelines for a review by the Appeal Board are as follows:

  1. The Appeal Board will meet to consider the basis for the appeal. If the Board decides the appeal has no merit, the decision of the Honor Council or Judicial Council stands.
  2. The chair will explain the Board procedure to the student who is appealing the decision of the Council.
  3. During the appeal review the Honor Council or Judicial Council representatives will be invited to present the rationale for their decision(s) and sanction recommendations. The Appeal Board may pose questions to the representatives. After the representatives have responded to the Board’s questions, they are dismissed.
  4. The student who has submitted the appeal is then asked to come in and present the rationale for her appeal. The Board may ask her questions regarding the grounds for the appeal. Once the student has responded to the Board’s questions, she is dismissed.
  5. The Appeal Board will deliberate and render a decision in writing. If issues related to the appeal are sufficiently problematic, the Appeal Board reserves the right to reopen the substantive case. 
  6. The chair of the Appeal Board will notify all parties involved of the decision that was reached. In Honor Council cases brought by the faculty, the faculty member will be notified of the sanction.

Decision of the Appeal Board:

Should the Appeal Board uphold the original sanction, the sanction becomes effective as soon as the student receives written notification of the decision. Should the Appeal Board render a different sanction, the student will be notified in writing of the sanction and its stipulations. The Appeal Board cannot render a more severe sanction than that of the Honor Council or Judicial Council.

Appeal to the president:

If the student feels that she was not treated justly by the Appeal Board, she may appeal to the president of the College. The student must appeal in writing to the president of the College within 24 hours after the student receives notification of the outcome of the Appeal Board hearing. A student who chooses to appeal shall continue attending classes during the appeal process. Continued class attendance, however, shall have no effect upon the outcome of the appeal.

Procedures for Appealing an Administrative Decision:

An accused student who believes that a case handled by an administrator has violated her rights or that the decision (handling and/or sanction) reached was arbitrary, shall have the right to appeal. Students wishing to appeal a decision determined by a residential coordinator must do so by contacting the assistant dean of students in writing within 24 hours of receiving written notification of her sanction. Students wishing to appeal all other administrative cases must do so in writing within 24 hours of receiving written notification first to the dean of students, then to the vice president for academic and student affairs and dean of the College and then to the president of the College.

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