Faculty Library Handbook

LIBRARY RESEARCH INSTRUCTION

Orientation is one thing; useful instruction in the methodology of scholarly research is quite another. Your students do not learn all they need to know about library research, especially in your discipline, in College 100 or freshman English. The guidance provided there is necessarily general, and you cannot assume that students are familiar with the basic resources in your field of study. They may be highly adept at using the Internet to communicate with their friends at other schools, but they may also be extremely inefficient at locating and recognizing reliable information--in print OR on the Internet.

There are three good ways of helping your students learn to carry out effective research: (1) use the multimedia classrooms to show them; (2) turn them over to the reference librarians; (3) consult with the librarians to find the best way of providing your students with the guidance they need. What will NOT work is assuming that students will seek out timely, meaningful help from the reference staff on their own. Depending on how much you wish to know about the resources and services available in the Salem library system, you may choose one or more of the following services:

• Preparation of bibliographies and pathfinders
• Class presentations on research resources and strategies
• Individual consultations
• Planned course-related research assignments
• Workshops

You, too, are invited to participate in the sessions offered to faculty members who want to learn more about using the Internet for scholarly research.

Help can be reached at x5420; or by e-mail: rothstein@salem.edu

RESERVES AND TESTS

WHAT CAN GO ON LIBRARY RESERVE

• Materials (e.g., books, journals, sound and/or video recordings) that belong to the Salem Academy and College library system.
• Personal copies that belong to the faculty member
• Photocopied materials that meet “fair use” criteria, including written permission of the copyright holder when, for example, (1) a journal article is placed on reserve more than once ; OR (2) the photocopied material exceeds 10% of the whole work.
• Tests, class notes, syllabi, and other materials created by the faculty member (who thus holds the copyright)

Examples of materials that will NOT be placed on Library Reserve include:

• Materials that belong to other libraries.
• Personal photocopies that do not meet “fair use” criteria, including brevity
• Photocopied material that has been placed on Library Reserve previously —unless accompanied by a copy of written permission from the copyright holder.
• Copies of audio or video recordings of broadcast programs that do not meet fair use criteria for such recordings OR personal copies of commercially manufactured audio or video tapes, discs, and cassettes.
• Course packs.
• Consumable materials (e.g., commercially produced standardized tests, workbooks)

The library staff is willing to help any faculty member who wishes to explore the best possibilities for identifying and obtaining materials for Library Reserve that meet the established standards for copyright compliance. The easiest method of all is to recommend for addition to the library collections commercially produced copies. Some journal articles are available online in full text. Permission from copyright holders may be sought directly or through the Copyright Clearance Center, usually for a fee.

But all these processes take time, and require planning and early action.

Questions? Consult the Faculty Guide, pp. 163-170. Call or e-mail Rose Simon.

TESTS ON RESERVE

This library service is designed to make non-final tests available to Salem students outside of class hours. It is meant to serve as a backup for the regular distribution and collection of course tests. The library is open nearly 100 hours each week during the academic year, and the Closed Reserve section is reasonably secure. The library staff will provide a test only to a student who provides a photo ID ascertaining that she is the person whose name is written on the test envelope. The Library staff does not proctor these tests, and does not guarantee that students will follow the instructions for taking the test. The success of Tests on Reserve depends upon the Salem Honor Code.

The continuation of this service depends upon the Salem academic community’s willingness to abide by two points of understanding:

(1) Students will surrender a test no later than fifteen minutes before the posted closing time for that day. The library will not be kept open late for students who fail to note variations in the library schedule posted near the front door.
(2) A faculty member’s failure to follow through on the terms of the system outlined below can result in the immediate return of the tests. Repeated failure to follow through on these terms can result in the suspension of the faculty member’s access to the service.

1. Use this service for NON-FINAL tests only.
2. For each student, place a copy of the test in an envelope. On the outside of the envelope write:
   - the student's name
   - the course name and number
   - your name
   - any special instructions for taking the test
3. Include at least one extra test in case someone was overlooked.
4. Provide a student sign-in / signout sheet to show that the test was received and returned to the Circulation Desk.
5. Instruct students to notify you promptly after taking any test that does NOT have a specific completion deadline.
6. Bring the test envelopes to the Circulation Desk of Gramley Library before sending students to take the test.
7. Please make sure your students know that they must bring a current photo ID (Salem ID, driver's license, or passport) to take the test.
8. Pick up the tests from the Circulation Desk within 48 hours of the test completion deadline, specified or unspecified. Abandoned completed tests will be forwarded to the Dean’s Office.

ORDERING LIBRARY MATERIALS
Each member of the faculty is encouraged to help develop the library's collections according to the anticipated needs of the students. Each year the library committee determines an allocation for each curricular discipline, and the status of that library budget is reported monthly from October to May. So, too, is a disciplinary listing of the titles recently received or on order. Frequently cited as the "Book Budget," the disciplinary materials allocation may be used for books, new periodical subscriptions, audiovisual materials, and other educational formats. (Software needed for personal or class use is not covered by the library materials budget.) Materials purchased with library funds are cataloged and housed as part of the college library collections, available to all Salem borrowers. First priority is given to purchases for student use in completing course-related research.

All requests for library purchases are forwarded to the Library Director. Items ordered become evident in the NC-PALS online catalog along with a status report (e.g., on order, received, available). Requests for titles already in the collections are returned with notation of the call number. Because Salem does not have a large library budget, we do not usually order more than one copy of a given title. In order to have the money spent by the end of the fiscal year (June 30), it is recommended that faculty members try to have their book budgets committed by February 15. This allows enough time for the order to be completed, and the invoices paid within the fiscal year. Orders received after June 30 are charged against the next fiscal year.

You can send the library a materials request using the Book Request Form.

FACULTY BORROWING AND INTERLIBRARY LOAN

Direct Borrowing from Selected Libraries

• Wake Forest University--Z. Smith Reynolds Library
  Faculty members at Salem Academy or College, may borrow up to ten books at a time from Reynolds Library.
  
  
• UNC-Greensboro--Walter Clinton Jackson Library
  Faculty members may borrow up to twenty-five items at a time from Jackson Library using appropriate Salem identification to obtain a UNC-G borrower's card.
  
  
• PICA College Libraries--Bennett, Elon, Greensboro, Guilford
  Faculty members may borrow circulating materials from any of these libraries, but are subject to fines for their late return or loss.

NC-PALS Requests
You can use your Salem Library barcode number to place a direct request for a book you find listed in the NC-PALS online catalog as part of the circulating collection of the other NC-PALS college libraries. The material will be sent to Gramley Library through the U.S. mail; allow about four working days for delivery.

Traditional Interlibrary Borrowing
Send your citation to Sarah Rothstein, and she will identify and contact an appropriate lender. Or, use our online ILL request form. Salem does not charge faculty, staff, or students for Interlibrary Loan items. HOWEVER, all borrowers are subject to fines for late return, loss, or failure to pick up a requested item.